Editorial Policies

Focus and Scope

Diplomatika is an open access, peer-reviewed, multidisciplinary journal dedicated to the publication of novel research in all aspects of archival science, with particular attention paid to the exploration and development of records and information management (RIM) and archives management. Original research articles written in English and featuring well-designed studies with clearly analyzed and logically interpreted results are accepted, with a strong preference given to research that has the potential to make significant contributions to both the field of biotechnology and society in general.
Papers whose research focuses on method optimization or confirmation, or is a repetition of a previously conducted study but using a different organism will also not be considered, as these are outside of the journal's scope.
Topics include:

  • Information Governance
  • Records Management Program
  • Standards, Law, Regulations, and Legal Environment
  • Creation, Capture, Classification
  • Inventory, Appraisal, Retention, Disposition
  • Access, Storage, Retrieval
  • Electronic Recordkeeping
  • Social Media and Records Management
  • Disaster Preparedness and Recovery
  • Monitoring, Auditing, Risk Management
  • Inactive Records Management
  • Long-Term Digital Preservation
  • Education, Training, Professional Development
  • Authentication
  • Cultural Heritage: Library, Museum, Gallery
  • Genealogy and Family Archives
  • Community Archives
  • Data Governance
  • Big Data Phenomena
  • Open Government Data

 

Section Policies

Articles

Checked Open Submissions Checked Indexed Checked Peer Reviewed
 

Peer Review Process

Reviewers

All manuscripts submitted to Diplomatika undergo a rigorous screening and review process to ensure that they fit into the journal's scope and are of sufficient academic quality and novelty to appeal to Diplomatika’s readership. Diplomatika employs a double-blind peer review, in which both author(s) and reviewers identities are concealed from each other.

  • Initial screening. A newly submitted manuscript will be screened by the Editor-in-Chief for its conformity to Diplomatika’s scope and basic submission requirements.
  • Peer-review. If the manuscript passes the initial screening stage, it will be assigned to a handling editor, who will then send it to at least two experts in the relevant field to undergo a double-blind peer-review. The reviewing process takes up to 2-4 months from the date of receipt of the article. Manuscripts that fail to pass the initial screening will be rejected without further review.
  • First decision. A decision on a peer-reviewed manuscript will only be made upon the receipt of at least two review reports. In cases where reports differ significantly, the handling editor will invite an additional reviewer to get a third opinion before making a decision. At this stage, a manuscript can either be rejected, asked for revisions (minor or major), accepted as is, or (if significant changes to the language or content are required) recommended for resubmission for a second review process. If it is accepted, the manuscript will be returned to the submitting author for formatting. The final decision to accept the manuscript will be made by the Editor-in-Chief based on the recommendation of the handling editor and following approval by the board of editors.
  • Revision stage. A manuscript that requires revisions will be returned to the submitting author, who will have up to three weeks to format and revise the manuscript, following which it will be reviewed by the handling editor. The handling editor will determine whether the changes are adequate and appropriate, as well as whether the author(s) sufficiently responded to the reviewers' comments and suggestions. If the revisions are deemed to be inadequate, this cycle will be repeated (the manuscript will be returned to the submitting author once more for further revision).
  • Final decision. At this stage, the revised manuscript will either be accepted or rejected. This decision is dependent on whether the handling editor finds the manuscript to have been improved to a level worthy of publication. If the author(s) are unable to make the required changes or have done so to a degree below Diplomatika’s standard, the manuscript will be rejected.

 

Open Access Policy

This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

 

Archiving

This journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration. More...

 

Publication Ethics

This publishing ethics is mostly adopted from Elsevier Publishing Ethics

Duties of the Publisher
As the publisher of the journal, Unit Kerjasama, Alumni, Publikasi dan PPM, Departemen Bahasa, Seni, dan Manajemen Budaya, Sekolah Vokasi Universitas Gadjah Mada must stand as a guardian of the scholarly papers published by the journal. The publisher must fully support the huge efforts made by the editors. As a peer-review journal, the publisher must build solid communication with the reviewers.
The publisher should have a relationship with other institutions in the field. Besides, we must also provide editors with technical, procedural, and legal support. And the most important thing is to educate authors/researchers on publishing etic.

Duties of the Editors

Publication Decision
The editor of the journal is solely and independently responsible for deciding which articles submitted to the journal should be published.

Peer-Review
The editor shall ensure that the peer-review process is fair, unbiased, timely. Research articles must typically be reviewed by at least two external and independent reviewers. The editor must keep good communication with reviewers.
The editor should evaluate manuscripts for their intellectual content regardless of race, gender, sexual, orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
The editor shall use the journal's standard electronic submission system for all journal communications.
The editor shall establish, along with the publisher, a transparent mechanism for appeal against editorial decisions.

Duties of the Reviewers

Contribution to Editorial Decisions
Peer review assists the editor in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper. Peer review is an essential component of formal scholarly communication and lies at the heart of the scientific method.

Confidentiality
Reviewers must keep the received papers as confidential documents. They must not share the review or information about the paper with anyone or contact the author directly without permission from the editor.

Standard of Objectivity and Competing Interests
Reviews should be conducted objectively. Reviewers should be aware of any personal bias they may have and take this into account when reviewing a paper. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.

If a reviewer suggests that an author includes citations to the reviewer's (or the associates') work, this must be for genuine scientific reasons and not with the intention of increasing reviewer's citation count or enhancing the visibility of their work (or that of their associates).

Duties of Authors
The authors must ensure that his/her manuscript does not infringe any copyright laws, and must indemnify the editors and publisher against any copyright infringement. It is the responsibility of the authors to obtain permission to use copyrighted material and provide such evidence upon submitting the manuscript. Above all, matters about journal publishing ethics refer to "Peraturan Kepala Lembaga Ilmu Pengetahuan Indonesia Nomor 5 Tahun 2014 Tentang Kode Etika Publikasi Ilmiah" (The Rules of Indonesian Institute of Sciences Regarding of Code of Scientific Publication Ethics)

 

Screening for Plagiarism

The manuscript that submitted into this journal will be screened for plagiarism using Turnitin.