* Corresponding Author
Record Center Sekolah Vokasi UGM: Analisis Kebutuhan, Rancangan, dan Desain untuk Teaching Industry
https://doi.org/10.22146/diplomatika.28254 Indah Novita Sari(1*)
(1) Universitas Gadjah Mada
(*) Corresponding Author
Abstract
Abstract
The planning of the facilities to support archival technical activities has become a challenge for archivists in the 21st century. This benefits the efficiency of organizational needs and the overall protection of archives owned by an organization such as Vocational College, Universitas Gadjah Mada. This study is important since every organization needs an inactive records storage, but until now Vocational College has not had it yet. This study aims to determine the needs of Records Center in Vocational College and planning Record Center especially the space and equipment needed.
The method used in this research is literature research method. Data collection techniques used literature study and participant observation. The literature source is used to obtain the data of planning procedure, while participant observation is used to obtain the primary data related to the need and the volume of the archive.
Based on the results of needs analysis, it was found that Vocational College need a Record Center for inactive records storage, student learning facilities and meeting stakeholder needs. The steps to be considered are requirement analysis (calculation of archive volume, space requirement, facility requirement & infrastructure as well as location selection analysis) space planning and layout. The type of Record Center developed is the Offsite Record Center located in Kulon Progo.
Intisari
Perencanaan sarana prasana menjadi tantangan tersendiri bagi para arsiparis di abad 21. Hal ini memberikan keuntungan bagi efisiensi kebutuhan organisasi dan perlindungan menyeluruh bagi arsip yang dimiliki oleh Sekolah Vokasi, Universitas Gadjah Mada. Kajian ini menjadi penting mengingat setiap organisasi membutuhkan tempat penyimpanan arsip inaktif, namun sampai saat ini Sekolah Vokasi belum memilikinya. Penelitian ini bertujuan untuk mengetahui kebutuhan Record Center di Sekolah Vokasi dan melakukan perencanaan Record Center khususnya ruang dan peralatan yang dibutuhkan.
Metode yang digunakan dalam penelitian ini adalah metode penelitian kepustakaan. Teknik pengumpulan data menggunakan studi pustakan dan observasi partisipan. Sumber pustaka digunakan untuk memperoleh data prosedur perencanaan, sedangkan observasi partisipan digunakan untuk memperoleh data primer terkait kebutuhan dan volume arsip.
Berdasarkan hasil analisis kebutuhan, ditemukan bahwa Sekolah Vokasi memerlukan Record Center untuk tempat penyimpanan arsip inaktif, sarana pembelajaran mahasiswa dan memenuhi kebutuhan stakeholder. Langkah-langkah yang perlu diperhatikan adalah analisis kebutuhan (perhitungan volume arsip, kebutuhan ruang, kebutuhan sarana & prasarana serta analisis pemilihan lokasi), perencanaan ruang dan layout. Jenis Record Center yang dikembangkan adalah offsite Record Center yang berlokasi di Kulon Progo.
Keywords
Full Text:
PDFReferences
Arsip Nasional Republik Indonesia. 2000. Keputusan Kepala Arsip Nasional Republik
Indonesia Nomor 03 Tahun 2000 Tentang Standar Minimal Gedung Dan Ruang Penyimpanan Arsip Inaktif.
Badan Pertanahan Nasional. Akses pada www.peta.bpn.go.id tanggal 20 Agustus 2017
Benedon, William. 1970. Features of New Records Center Buildings. US: The Society of American Archivists.
Bryson, J. 2006. Managing Information Services (2nd ed.). England: Ashgate.
Faber, M. J. 2010. "Think outside the box when relocating a records center" in Information Management Journal, 44(4).
Jumiyati, E. 2011. Sarana dan prasarana kearsipan di pusat teknologi bahan bakar nuklir batan, (07), 60–69.
Mark, T. J. 2012. "Developing a Records Storage System" in IIMC Records Management Technical Bulletin Series.
Muhidin, S.A., 2016. Manajemen Kearsipan untuk Organisasi Publik, Bisnis, Sosial, Politik dan Kemasyarakatan, Bandung: CV Pustaka Setia.
New York State Archives and Records Administration. 1994. "Developing an Inactive Records Storage Facility" in The State of Education Department, University of the State of New York, (48), 1–20. Retrieved from http://www.archives.nysed.gov/a/records/mr_pub48.pdf
Patricia C. Franks. 2013. Records & Information Management. US: American Library Association.
Roper, M. (Ed.). 1999. Managing Records in Record Center. London: International Records Management Trust.
Santosa, H. (n.d.). Manajemen arsip inaktif sebagai solusi permasalahan arsip inaktif tidak teratur. 19–33.
Stoner, J. A. F. 1993. Perencanaan dan Pengambilan Keputusan dalam Manajemen. Jakarta: Rineka Cipta.
Zed, M. 2008. Metode Penelitian Kepustakaan. Jakarta: Yayasan Obor Indonesia.
DOI: https://doi.org/10.22146/diplomatika.28254
Article Metrics
Abstract views : 4927
| 
views : 16112
Copyright (c) 2017 Diplomatika Jurnal Kearsipan Terapan
This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.
....................................................................................................................................................................................................................................................
The Diplomatika: Jurnal Kearsipan Terapan with online ISSN: 2598-0009 and print ISSN: 2597-9981 is published by Universitas Gadjah Mada. The content of this website is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Built on the Public Knowledge Project's OJS 2.4.8.1.
The Diplomatika: Jurnal Kearsipan Terapan has been indexed on:
