Author Guidelines

INFORMATION FOR AUTHOR

Submission Manuscript Guideline

The author should first register as an Author : GO TO REGISTRATION 

The author must fill out the form in as much detail as possible, ensuring all fields marked with a star are completed. After filling in all the text boxes, the author should click the "Register" button to complete the registration. This will take the author to the online submission interface, where they should click on "New Submission." In the "Start a New Submission" section, click on "'Click Here' to go to step one of the five-step submission process." The five steps in the online submission process are as follows:

Step 1: Starting the Submission: The author needs to mark the submission checklists. The author should either type or copy and paste the cover letter into the “Comments for the Editor” section. the author need to mark the author check box and the privacy statement

Step 2: Uploading the Submission and Supplementary Files: To upload a manuscript to this journal, click "Browse" under the "Upload submission file" section and select the manuscript document file (.doc/.docx) to be submitted. Then, click the "Upload" button to complete the upload process.

To add supplementary files (Letter of Submission, the Pledge and cover letter), in the upload file section select the "Component article", then select "Other", drag and drop a file and select the Supplementary file document respectively.  Then in the review details section, fill in the description according to the file. Next, the confirmation section can be continued if the documents are correct and have been uploaded. Do the procedure again for the three documents.

Step 3: Entering Submission’s Metadata: In this step, detailed author metadata must be entered, including designating the corresponding author. Then, the manuscript title and abstract should be uploaded by copying and pasting the text into the textbox, along with the keywords.

Step 4: Finish the Submission: The author should perform a final check of the uploaded manuscript documents at this step. To submit the manuscript to ASEAN Journal of Disaster Health Management (AJDHM), click the “Finish Submission” button once all the documents are correct. The corresponding author or principal contact will receive an acknowledgment email and will be able to monitor the submission's progress through the editorial process by logging in to the journal's website.

Step 5: Submission Complete: All of the reviewing process will have happened inside the OJS. Therefore, the author can monitor the article process including review, comment, and final result on the OJS dashboard. However, all of those updates will be notified as well to your E-Mail account. After submitting, authors will receive a confirmation email. You can then track the status of their submission at any time by logging in to the online submission interface. This tracking includes updates on the manuscript review and editorial process.

Author Guideline

ASEAN Journal of Disaster Health Management (AJDHM) is a peer-reviewed platform to publicize disaster health management relevant articles focused on the ASEAN region of original research, case studies and practices, capacity development, and policy recommendations, a collaboration between health sectors and other sectors in disasters, and as well as the world-class review articles. In addition, this journal promotes the WHO Health Emergency and Disaster Risk Management (EDRM) Framework in the region. AJDHM is the official publication of the ASEAN Academic Network on Disaster Health Management (AANDHM).

I. Preparation of the paper

The paper for the 1st issue, AJDHM accepts original research paper and case study paper. All the papers shall follow the instructions below:

1) ABSTRACT

The Abstract must be limited to 375 words excluding Keywords. The abstract format should follow the sequence of Introduction/ Objective/ Methods/ Results/ Discussion and Conclusion. Please follow the specific instructions in the paper type if there are any.

Immediately after the abstract, provide at least 3 to a maximum of 5 keywords specifying the paper topic, avoiding general and plural terms and multiple concepts.

2) MAIN MANUSCRIPT

In general, the main manuscript text cannot exceed 3,500 words (excluding title, abstract, keywords, references, acknowledgments, conflict of interest statement, and listed abbreviations).

2-1) ORIGINAL RESEARCH PAPER

• Original research paper is based on structured research that uses quantitative and/or qualitative data collection methods and analyses to establish a hypothesis, association(s), or prove a cause-and-effect relationship.

• For the original research paper, please concise the statement of the study hypothesis or objective after the Introduction section of the main manuscript.
• Limitations of the study (potential limits of validity for the report should be discussed) must be discussed, preferably as a separate section, following the end of the Discussion section.
• The Conclusion statement must be a concise summary of the study findings without subjective statements, editorialization, or further discussion and should be placed as a final stand-alone section following the limitations discussion at the end of the main text.
• The acknowledgement
• Conflict of interest

Preferred Original Research manuscript format is as follows:

1. Title
2. Abstract
3. Introduction
4. Objective
5. Methods (with study design and data source)
6. Results
7. Discussion
8. Limitations
9. Conclusion(s) (Should be based on the study findings.)
10. Acknowledgement
11. Author contribution
12. Conflict of Interest
13. Funding
14. References (use Vancouver format)

Note :

*Tables / Charts / Figures in order referenced in the main text.

*Abbreviations and symbols use the word in full (followed by the abbreviation in parentheses) and thereafter use the abbreviation. Abbreviations should not be used in the title.

2-2) CASE STUDY

• Provides direct observations and analysis of the implementations on disaster health management including disaster response practice, the development of the curriculum/training/emergency medical teams/responding mechanism, etc., and public health in a disaster. Supporting maps, graphs, and tables are encouraged to be included in the main text.
• Event type (example: tropical storm, bombing, train crash, mass-gathering event), or type of the main topic (medical relief, humanitarian response, public health surveillance, policy/curriculum/training/mechanism development, etc.) should be identified in a title.
• In the case of the disaster event-related report, detailed information about the event shall be clearly described in the introduction part, including the event onset date, location, and impact.
• Please use the disaster ID system provided in this url: https://glidenumber.net/glide/public/search/search.jsp

Case study manuscript format as follows:

1. Title
2. Abstract: A summary of report with important findings shall be clearly stated.
3. Introduction: A case study of the specific disaster report or response, summary of event/activity with specific data available, such as population density; detailed event description; and general damage that occurred, including description of author's response responsibilities and activity objective shall be described.
4. Method: Describe in detail the implementations made that are relevant to the report
5. Result: Implementation results and outcome
6. Discussion
7. Conclusion with recommendations and ways forward
8. Acknowledgement
9. Author contribution
10. Conflict of Interest
11. Funding
12. References (use Vancouver format, if any used in analysis of implementation and paper)

II. Figures and Tables

Authors are encouraged to insert the essential figures (including photos) and tables in the paper. The number of the words of the figure is counted as 180 words. The number of words in a table shall be counted within 3,500 words. Please follow the submission format to use those data.

III. English Language Editing

Authors, particularly those whose first language is not English, may wish to take native-check for their English-language manuscripts before submission. This step is optional, but may help to ensure that the academic content of the paper is fully understood by the Editor and any reviewers. If the authors request to be provided the English proofreading support from the Universitas Gajah Mada, the Production Unit of AJDHM will announce you with a particular paper submission due date.

IV. Article Submission Fee

The fee for article submission is free of charge.

V. Format

The submission format is provided in the attachment. Authors should kindly note that submission implies that the content has not been published or submitted for publication elsewhere except as a brief abstract in the proceedings of a scientific conference or symposium.

The author has to provide the information about :

• *ORCID: As part of our commitment to supporting authors at every step of the publishing process, the journal requires the submitting author (only) to provide an ORCID iD when submitting a manuscript. Please visit here for more information about ORCID and complete to obtain your iD to apply.
• Acknowledgements: The contribution of colleagues, patients, community members, institutions or data sources should be acknowledged.
• Funding: The source of financial grants should be mentioned.
• Conflicts of interest statement: This statement must disclose any commercial interest of the authors in the findings presented. If there is none, this must be stated that “The authors declare no conflicts of interest”.

VI. Ethical Clearance

The papers that do not include human and animal interventions are not required to obtain ethical clearance. All the authors will be asked to submit a written pledge including the waiver of ethical clearance attached to this guideline. *The pledge includes other principles such as avoiding duplicate publication, protecting personal information, and conflict of interest.

On the other hand, a formal review and approval, or formal review and waiver, by an appropriate institutional review board or ethics committee, is necessary for all manuscripts reporting data from studies involving human participants or animals. The authors are required to obtain this ethical approval through the organizational body in an institute where authors are involved or belong. This requirement should be stated for its approval in the Methods section. Refer to the 2013 revision to the Declaration of Helsinki, which outlines the criteria that investigators must adhere to. When conducting research on people, the Methods section needs to specify if participants were paid a stipend and how informed consent was gained. The Editorial Board may ask for the submission of the certificate of ethical approval to the author of the research paper. *Note: For those authors who will publish the manuscript in 1^st issue of AJDHM, please consider managing the ethical clearance initially. AJDHM would like to greatly appreciate the article with ethical clearance concerns. Otherwise, if ethical clearance is challenging to arrange due to administration matters and time-limitation for the 1^st issue publication, the authors can consult with the AJDHM editorial board.